Best Event Check-In & Registration Platforms for 2024
Although patience is a virtue, time is an ever-fleeting commodity in today’s world. Event planners are keenly aware of this, and look at a multitude of ways to ensure your optimal movement and engagement. By coupling the best event check-in and registration platforms for 2024 (for speed and cost) with equipment from us such as ARS, we can foster the experience and speed up event check-in of this critical component. To see what ARS is right for you, check out our Audience Response Systems Comparison.
OnArrival by Cvent
OnArrival by Cvent Features:
- Variable attendee processing – If you are running a business summit or a team engagement meeting, by curating the attendee experience in advance you can create a more memorable experience OnArrival can adapt to a myriad of scenarios to make sure your guests experience their own custom-tailored path.
- Optimized for Self-Serve kiosk check-in –By utilizing QR codes and tablets or smartphones, the lines of yesteryear can be left in the past. There are some attendees who will prefer an automated experience, and that enables the event planners to process walk-in registrations to those who need it.
- Real-time data and reporting – While the event is running smoothly, OnArrival provides you statistics every 15 minutes to give you further insights into your meticulously planned meeting. You can see the attendance of each session and share it with fellow planners and stakeholders.
RSVPify
RSVPify Features:
- Design & Customization – Marketing and branding is another critical component of successful events. By setting up a unified theme you can give something intangible for your attendees; an identity and feeling they will remember.
- Secondary event support – Sub-events can either occur by design or in an impromptu manner. These can consist of rehearsal dinners, post-conference drinks, or coffee meet ups. However these secondary events develop, RSVPify can select different guest groups to attend every scenario that could occur.
- Video Hosting – By adding video in advance of your event to the registration website you can give the attendees an example of what they should expect. You can either host these videos internally or on common, external video platforms.
Socio check in
Socio Features:
- Intuitive check-in and badge printing – By either utilizing the Fast Track Check-in, or a distributed check-in experience you can customize this process to your desired experience. You can further customize this experience by determining in advance which badge printer best suits your meeting.
- CLEAR Health Pass partnerships – Sociopartners with CLEAR’s health pass to make sure any vaccine and health protocols are intact. By doing so, you can ensure the safety of your attendees in advance.
- Advanced customization – Create branding or your privacy experience that is unique to your event. With Socio, these elements can be easily configured as well.
Eventzilla
Eventzilla Features:
- Hybrid event functionality – Eventzilla offers a Virtual Add-on component which can tie directly into your webinar or livestream with an integration element.
- Platform agnostic check-in – Any device can be utilized for the Check-in process. This can consist of either scanning a QR code, or entering a guest’s name.
- Embedded ticket sales widget – A ticket sales widget is all that is needed to convert curious site visitors, into active, engaged attendees.
Zoho Backstage
Backstage Features:
- Marketing functionality – Zoho Backstage allows you to uniformly message your website, banners, badges, blogs, and social media posts. That unique branding can also be brought on site with elements like our digital podium.
- Attendee engagement – Within the app, you can manage engagement per session by utilizing polls, and “liking” various slides. You can also deploy feedback requests from that same interface.
- Analytics – Ranging from affiliate influence to prospect attendee conversion, there are a wide array of functions that would benefit all shareholder interests. There are analytics that can be derived from your custom website as well.
Showpass
Showpass Features:
- Ticket Packages – By creating multiple packages for your attendees to purchase, you give the ease of use (and benefit of discount) to bulk buying of multiple shows, season tickets or event series, as well as multiple tiers in case of sell outs.
- Merchandise tie-in functionality – Prior to “doors open”, revenue can still be collected by purchasing food, drinks, priority check-in, or other merchandise in advance. This can all be managed within the Showpass interface.
- Assigned seating – Tiered seating gives the attendees their preferred experience in larger venues. If there is a unique layout to your venue it can be customized by their team of experts.
Social Tables- Check in
Social Tables Features:
- Cloud-based and Collaborative – Anyone with authorization can edit and make last minute changes on any device available.
- Social Media tie-in – By utilizing social media data about your attendees you can ensure that your attendees have an exceptional experience.
- Customization options – To expedite the check in process, you can enter any custom fields needed to make sure all key performance indicators are met.
Boomset
Boomset Features:
- Smart Session Functionality – Unique information identifiers per session to ensure that overbooking does not occur. Additionally, this automatically tracks attendance for CEU’s and can send certifications through the platform.
- Check-in options – Check-ins can be accommodated by quick-search, RFID, or QR codes. You can also manage badge printing, and text notifications for check-in/check-out.
- RFID Management – RFID can provide you with more sustainable, and accurate lead generations ranging from check-in and wearables, to access control, or specific product kiosks to capture leads in a memorable manner.
Certain
Certain Features:
- Real Time Follow Up – With a simple automation trigger you can capture all the information you need for lead generation and being your follow process pre-emptively at your leisure.
- Swipe-able attendance information – With one swipe you can check in attendees to either specific sessions or booths and gain valuable insights along the way.
- VIP Alert systems – Five members of your team can receive an unlimited number of VIP notifications based on check in and potential prospect information.
Zkipster
Zkipster Features:
- Optimized Email Invitations – After creating customized invitations able to be sent from your preferred domain, Zkipster shows the progress of your emails; tracking what gets delivered, and who opened them and or not.
- Guest Profile support – Each guest invited to your event has an editable profile which can contain a picture and multiple customizable fields. Some of these fields can be private to the administrators only.
- Locally saved storage– If the Wi-Fi connection gets disrupted at your event, your check-in process can continue as normal and when it comes back every device gets resynced. We can assist with augmenting your network for redundancy to alleviate any concerns in advance of your event.
Attendium
Attendium Features:
- Live Preview – During development, the customized forms can be previews on web and mobile to ensure accuracy and full-functionality.
- Auditing functions – To keep your attendance list as clean as possible, there is an automated duplicate checker as well as an activity log to let administrators know when someone was checked in and by whom.
- Limited access accounts – Accounts can be created with limited access for different functionality, one view can be for attendance report views only.
Guest Manager
Guest Manager Features:
- Invitation tracking – By creating private, unique invitation links you can track specific invites at your leisure.
- Event Ticket Design and Scan Studio – Using Guest Manager’s software, you can create, design, and distribute, your own scannable tickets.
- Open API Endpoints – Seamless integration with the preferred utilization of your websites functions like shopping carts and checkout elements.
AudienceView
AudienceView Features:
- Marketing Automation – Strategies employed for marketing automation consist of creating intelligent calls to action, social media integrations, and retargeting elements. All of the above contribute to a smarter relationship with your attendees.
- Event Ticket Design and Scan Studio – Using Guest Manager’s software, you can create, design, and distribute, your own scannable tickets.
- Pre-built segmented event packages – There are sharply defined event types like theater, campus, and professional solutions already optimized for your unique sector.
AccelEvents
AccelEvents Features:
- Virtual Event Lobby – For all events, the first impression is generally the most memorable. In case of virtual events, a virtual lobby can be created with an activity wall, welcome video, chat, and gamification leader board.
- Gamification – By utilizing the no-code, built-in challenges provided by AccelEvents, you create engaging and memorable experiences for your attendees. Remember to create rewards to further entice engagement opportunities!
- Integrated Livestream Options – In addition to their own virtual event platform with a custom studio with a backstage area you can choose to utilize any other provider you prefer by tying in an RTMP feed. This can be captured by our Epiphan Pearl Mini’s and ingested for a high quality live-stream with a low overhead.
GTR Now
GTR Now Features:
- Unique Registration paths – With a mere drag and drop you can create a multitude of custom paths for registration. These forms can be simple or complex with branching logic.
- Custom coded event pages – Event pages can be created from templates, then be augmented with custom CSS so you can own your branding and make sure the clients impression is an exceptional one.,
- Integration options – GTR Now can be added into any component of integration from registration and marketing to project management (productivity) applications and event hardware/virtual platforms.
eventsquid
eventsquid Features:
- Statistics native to each check in device – Live statistics and analytics can be accessed in the settings of the event app. This element can also be hidden from some users and attendees.
- Scan Scope – The Scan Scope component of the eventsquid check-in app gives you a simple interface to determine how a QR code should be recognized. This can be customized for each session, or
- Decrementing options – For some event components –all of which are customizable, you can include an auto-decrementing elements like drink tickets and any other redemption element necessary to your event.
It is clear that there are a multitude of options to create a very unique and memorable check-in experience for all attendees. The hardware and software you choose for your event is indicative of the event itself. Is this a tailor-made, and elegant occasion? Or, is this a training day for new recruits? In either scenario, HTR is a diligent and nimble partner ready to ensure that your hardware needs are not only met; but exceeded. By giving us a call, at 888-526-5667 or filling out the form below, we would be happy to assist you in this process.
Testimonials
GOPNM
I will be recommending your company for the Republican Party of New Mexico as well as multiple campaigns across the state and country. This was the easiest and best thing I have ever done to equip a team of volunteers.
Podium Arts
While it was a damn challenging experience to create and deliver, I just want to share that IT WORKED! It was a great add to the event and people were clearly moved by the shared screening. Thanks to you (and your team’s) hard work to make this possible.
FilmFest
The VR program was a real success! Everyone was very impressed and moved by the experience. It was great working with you, and Chris did a fantastic job. We were really pleased with the entire outcome.
World Bank
Big thanks for all the help and very happy that all turned out perfectly. The VR headsets worked great and your techs were quick to respond while onsite.
Thrive
Everything worked great. We will definitely use you guys for future projects. We can’t recommend your services highly enough.
Deloitte
Just wanted to provide you some feedback on my experience with your company and specifically Adam the delivery driver. He could not have been better. He was very professional, kept me informed of his arrival times, unloaded quickly, installed the monitor on the stand for me, tested it to make sure it worked, showed me… Read more “Deloitte”
Mosaic Group
I wanted to send you a special thank you—your team went out of their way to help me out, and it has been noted with my whole staff. Just exceptional customer service. We will absolutely use you again for our future needs (of which there are many!).
Legal Staffing Client
I have yet to encounter a member of your team that has not gone out of their way to be helpful, accommodating and a delight to deal with (yourself included). You should be proud of what you have assembled.
Washington Parks
The setup was great. I’m sorry I forgot the gentleman’s name who setup the Ballroom but he was great.
Convention Resource Group
I just wanted to take a few minutes to voice my support for the event services offered by Hartford Rentals. I have been a customer for the past few years and am one of those people that always require specific technologies for our meetings and events team. Hartford is always a trusted partner and they… Read more “Convention Resource Group”
Duke Corporate Education
Thanks for your team’s great work in getting us the VR devices and for also adding the necessary app and files.
University of Alabama
Hartford Technology has provided superb service and timely responses to my questions and requests – the computers and camcorders arrive at the specified date so we can concentrate on other issues related to our event.
Legal Staffing Client
I’m so sorry I’m tardy in telling you … Your team is Great!!! Thanks so much for being so accommodating on the New York Set Up and adding Relativity at the last moment like you did. Gisele was very happy with your tech’s work, and from what I gather everything went off without a hitch.
Legal Staffing Client
Thanks a million, you always pull through for me for my client’s last minute requests!
US Coast Guard
I wanted to let you know that I was most favorably impressed with your company’s performance in providing us with the technical support needed to successfully conduct computerized testing for the Certified Government Financial Manager (CGFM) program.
US Air Force
Thank you very much. The computers performed perfectly and the builds were spot on requirements. I have sent a recommendation upline that if we need computers for future courses to keep your company on top of the contact list.
Stitchmark
Just wanted to say thank for the iPads. You guys made it easy for us and you made us look very professional at the table.
The National Food Lab
I appreciate that I was able to get in touch with someone and quickly make changes before the order shipped – customer service on your end has been great!