Event Services for Conferences, Tradeshows & Conventions
As a Certiﬁed Meeting Professional (CMP1) you know the importance of managing events with precision and accuracy. Whether you are hosting a meeting, conference or trade show, having the right event service solutions is vital to making sure your event runs smoothly. Let’s discuss four areas of event service solutions to consider when planning an upcoming event.
- Registration Rentals
- General Session Rentals
- Event Breakout Sessions Rentals
- Exhibit Hall Equipment Rentals
Planning and running an event can be intimidating, but with the right partner, it’s easy to make sure your event is a success. From registration to general sessions and event breakout sessions to trade shows, there are many different aspects of an event that require attention and when you partner with HTR, we’ve got solutions for each of these.
Not only can we help you with all the four key areas of an event we can also provide event WiFi rentals to get everything connected.
Sourcing the right event engagement technology for your event
Technology plays an integral role in today’s events. It serves as a tool for networking, promotions and communication. Fortunately, event management services can provide technology rentals for everything from renting laptops to comprehensive audio/visual packages. With HTR, conference organizers can equip general sessions, event breakout sessions, exhibit halls, and registration areas with all the technology necessary to make events run even smoother. From event badge printer and iPad rentals for onsite check-in to projector rentals for presentations and sound systems for clear announcements – technology plays a vital role in today’s events, and when managed correctly it can make all the difference between a good event and a great one.
Registration is one of the most important elements of any event. It is also one of the most challenging areas to manage. Fortunately, there are several services available to help streamline the registration process. iPads and iPhones can be used to register attendees quickly and efﬁciently on-site. Additionally, an event badge printer for events can be used to print name badges and even RFID event badges for each attendee quickly and accurately. Need help on a registration app? Ask our team about some of the best event registration platforms out there. We can even pre-load these apps to the devices you rent.
General sessions are when all attendees come together in one place for an informative presentation or discussion. These sessions should be engaging and provide relevant information in an exciting way. Professional audio-visual teams and live event production companies can help create an environment that encourages engagement and ensures everyone gets all of the information they need from each session. They can also provide technical support for any presentations that will be given at the general session, so there’s no worry about technology not working correctly during your big moment! General sessions and large meeting rooms are also a great opportunity to utilize event engagement technology. Engaging attendees and soliciting feedback is a great way to collect data and get answers to big topics.
For meetings or conferences with multiple sessions running concurrently, event breakout sessions are essential for keeping everything organized. It is best practice for Event Breakout Room Setup to check and configure any projectors and audio systems before the start of the meeting or conference. This ensures that they can be seen and heard clearly in each event breakout room by every attendee. This will make it easier for speakers to present their material without any technical issues occurring during their presentations.
If you’re a show producer, we can help you by handling the exhibition booths technology needs. Ask about our exhibit floor reward program. If you are attending a trade show as an exhibitor, you will need monitors and computers set up at your booth so potential customers can learn more about your product or service easily and efﬁciently. We carry a range of sizes from 24” up to 98”. Not only that we have a range of gear including wireless Internet.
A Trusted Rental Partner
Planning an event successfully requires attention to detail, and it’s important that you find a dependable partner who can help make sure everything goes off without a hitch. At HTR we understand the importance of your big day: our team is here to provide all the equipment needs so you can focus on what matters most – creating unforgettable experiences for yourself and guests alike!
Ready to learn more about us? Give us a call today at 888-520-5667 or contact us online.
Event Services Available Nationwide
We understand the importance of technology in delivering a top-notch event experience, and that’s why we offer technology rentals for events in cities nationwide. Our inventory of state-of-the-art technology equipment is well-maintained and regularly updated to ensure seamless performance. Our team of experienced technicians will provide on-site support to ensure that your event runs smoothly. Choosing us for your technology rental needs is choosing a partner who values quality, reliability, and professionalism. Contact Us Today.