Scanner Rentals

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Scanner Rentals for Business

Is it time to free up storage space in your office? Or is your business trying to go paperless? Whatever the reason, a quality scanner rental can create digital images of document files. Renting a document scanner offers professionals the ability to sort, send, file and manage all their paper documents with ease. Plus, you can view all your documents online and remotely.

Since converting documents is typically a one-time project, it makes sense to rent document scanner for the short-term rather than purchasing the hardware. We carry a range of high capacity rental scanners with feeders from the world’s leading manufacturers like Ricoh, Fujitsu, Canon, Contex and others. Deciding on the right high speed scanner rental can be difficult but our professional sales team is here to help you sort out the details.

Rent Scanners of Your Choice

When renting a scanner, you’ve got a lot of options to choose from. From small mobile scanners that are great for professionals on the go, mid-range models that are perfect for small jobs, high-speed models to capture large amounts of documents for production scanning to wide format scanners for architectural and engineering size documents, look no further than Hartford to handle your rental scanner needs. We’ve got them all and they’re well-maintained. All devices include the installation software to get you up and running.

Canon | Contex | Epson | Fujitsu | HP | Ricoh

Check Out Related Tech Products

Now that you’ve decided on a scanner to rent, you may need a few other items to complete your project. Typical add-ons you might want to consider are desktopslaptops, external storage drives and don’t forget about a shredder.  Once all of your documents are digital you can securely discard paper documents with our security level 3 cross-cut shredders.  If you don’t see what you need, let us know in the comments section of the quick quote form.

Document Scanner Rental Features

Our inventory has the models with the features you need.

  • Best Daily/Weekly/Monthly scanner rental pricing
  • All models scan in color and b/w
  • Automatic document feeders and duplex
  • Large format 36” and 42” models

Customized Services

If you don’t have the resources to tackle an imaging project, let us do it for you.

  • Experienced technicians to operate the scanner at your site
  • Scanned at your site or back at our site
  • Secure destruction of scanned documents
  • Deliverable in external drive or DVD
  • Available in select areas only

Renting Scanners 101

When you’ve made the decision to rent a scanner, the next step in the process is deciding upon which one? That can be a difficult decision but don’t worry; we’re just a phone call away. We rent scanners daily to various organizations throughout the country and we’re happy to share our experience to provide you the right solution. Here are some simple guidelines to get you started in choosing the right rental scanner. Please note that you cannot determine the correct scanner to rent by just answering one question. There’s more to it and oftentimes we find customers wanting to rent a high-speed scanner because they think faster is better but they didn’t take into account that all of their documents are stapled or bound. Due to the prep work involved, they fail to utilize the high-speed scanner’s full potential because they have to keep stopping and un-staple the documents. They ended up spending money on a scanner that they never could fully take advantage of.

  • What do you need to scan?
    Are all documents 8.5×11 or do you have larger sizes? Are you scanning a bound report or book and need to rent a flatbed scanner?
  • How much do you have to scan?
    As a general rule there are about 150 sheets per inch.  Using this calculation, a As a general rule there are about 150 sheets per inch. Using this calculation, a standard banker box holds about 2,200 pieces of paper while a typical vertical file cabinet (5 drawers, 26” deep) holds about 18,000 sheets.
  • What is the condition of the documents?
    You’ll want to get a good idea of what you’ll need to do in order to prep the documents for scanning. Are they stapled, in document jackets, paper clipped? This will tell you how much time you’ll need to spend on prepping the documents for scanning.
  • How many people will work on the scanning project?
    If it’s just one person, depending on the amount and condition of the documents you may be better off with a mid-range scanner as its unlikely the one person will be able to take advantage of the speed a high-speed scanner rental can offer. Now if you have a team of say 2-3 people (one person prepping while the other scans) and you’re on a time crunch the high-speed scanner is the better choice.
  • How much time do you have to complete the scanning project?
    This will also help in determining the best scanner rental option for you.

As you can see there are a lot of factors that go into determining the perfect scanner rental to meet your needs. As a very broad general rule here’s some advice on models.

Low volume scanners are great for small projects of about a case or two paper with a couple weeks to complete the job with one person.

Mid-volume scanners are recommended for projects where you have a three to five banker boxes or a filing cabinet and a month to complete the job with one person.

High-volume scanners are when you’re talking about two or more filing cabinets, a few weeks to complete the job and a team of two people.

While these are very general guidelines, there are so many variables and what we’ve found is each customer is different which is why we recommend finding answers to the above questions and then giving us a call. Our technical sales reps will help you in determining the right document scanner rental for your particular job.

Why rent scanners from Hartford?

There a lot of places in the industry where you can rent scanners but when you have an event with a deadline you need a partner who has the inventory, keeps it well-maintained, provides 24/7 service to back it up and offers a best scanner rental price guarantee, then the only option is Hartford Technology Rental.

With main distribution centers located in ChicagoWashington DCNew York and Los Angeles we can have your rental scanner delivered next day in most cases.

When you’re ready to rent a document scanner, give us a call at 888-520-5667 and a technical sales rep will assist you in finding the best model for your job.

Scanner Rentals FAQs

Can you rent a photo scanner?

Photo Scanners can be rented on a daily, weekly or monthly basis and are perfect for digitizing your important photographs.

Can you rent a 3D scanner?

There are several types of 3D scanners that can be rented.  One of those types is a book scanner and they are available to rent on a daily, weekly or monthly basis.

Can you rent a slide scanner?

You can rent a slide scanner to digitize old 35mm film slides.  Slide scanners are also available to purchase and are not very expensive.

What is the largest flatbed scanner available?

Flatbed scanners come in many sizes and use a plate of glass to hold a document or object for scanning.  Flatbed scanners are best utilized with delicate printed materials that would potentially be compromised by running through a sheet feeder.  We rent flatbed scanner models in our low, mid and high volume range that can handle sizes up to 11 x 17 documents such as the Canon 201 flatbed scanner.

Where can I scan large documents?

When you need to scan large documents your best option is to rent a large format scanner.  You can have a large format scanner shipped directly to your office and get started with your scanning project quickly.

How can I scan a bunch of documents quickly?

When you need to scan thousands of documents your best option is to rent a high speed scanner with an automatic document feeder.  This type of scanner can scan up to 130 pages per minute and can hold up to 500 sheets at a time.

How do I scan a document larger than the scanner?

In order to scan a document or picture that is larger than the scanner you will need to take multiple scans of the document and then “stitch” the various pictures together.  To accomplish this you will need special software to reassemble the picture or document.  Many scanners include software to do this or you can try a third party software like Vuescan.

Which scanner is best for scanning pages of books?

The best scanner for scanning pages of a book is called a book scanner.  These scanners are available to rent on a daily, weekly or monthly basis.

What is the best portable document scanner?

There are many portable document scanners available. Lots come in a “wand” form factor.  What you gain in portability you sacrifice in quality and durability.   Our Epson portable scanner is a popular choice due to its wireless connection and speed.

Low and mid volume scanner vs. High Volume Scanner Rentals?

The differences between a low volume scanner and mid volume scanner and a high volume scanner is speed and document capacity.  A low volume scanner will do around 25 pages per minute and hold between 20-50 sheets.  A mid volume scanner will scan around 80 pages per minute and hold between 80 – 100 sheets.  A high volume scanner has the ability to scan 100 – 130 pages per minute and holds 500 sheets.  The size of your scanning job will determine which scanner is right for you.