Hard to believe that we are ready to close 2016 at the end of this week. With many employees and clients on vacation, this is the perfect time to “get rid of old paperwork and make room for the new practices” as you start your cleanup efforts.
Below is a year-end office clean-up checklist of where to start and what you will need to have the most productive you starting on January 2, 2017.
Start with Your Desk
First, take the time to go through every drawer and file folder in and around your desk. Put each piece of paper into one of four categories:
- Keep
- Scan
- Shred or
- Recycle.
Next, take inventory. How old is your computer, printer. and copier? What about supplies – do you have enough printer cartridges, toner and paper? Check on your business cards. If you are running low on any of these items, now is the time order new ones.
Not sure what type of computer, printer or copier you need? Rent technology for a day, week or month in order to try the different units out and narrow down your selection.
Third, if you are keeping your equipment, be sure to update your software and applications. Check to see if you have a current version of your anti-virus/malware software. If you have a lot of computers that require updating, consider a desktop streaming solution. Take any documents you no longer need and either delete them or move them to the cloud.
Fourth, now that the paper is cleared away, it is time to clean your workspace. Use disinfectant sheets (Clorox, Lysol), air in a can for your keyboard and a screen cleaner for your monitor. Be sure to get the vacuum cleaner out and use it when all the paper is shredded and recycled.
Last, make it a resolution to rent a scanner and shredder once a month to keep all the clutter at bay for the entire year.
Move to the File Cabinets
You will need to do the same thing with the cabinets in your workspace. What really needs to be kept and why? Scan most, if not all, of your paperwork into a cloud computing rental solution and then shred the paperwork. Once empty, give old file cabinets to non-profit agencies or sell them.
What You Will Need to Get Started
- Scanner rentals
- Shredder rentals
- Recycling Bins
- Trash cans
- Disinfectant cloths
- Air in a can
- Monitor spray
- Paper towels
- Vacuum Cleaner
- Cloud Provider
Hartford Technology Rental Needs To Be On Your Checklist
You can count on us for any of the technology rentals listed above and more! We will tailor our solution to match your business needs.
Whether you wish to rent or lease, get your business started off on the right foot next year by contacting us at 888.520.5667 today!