Copier Rentals

Here Are Some Related Products

We normally find that customers renting copiers also need to rent a lot of other office equipment and we can help with that too including printers or wireless internet rentals. If you need something specific that you don’t see listed, just put it in the comments section of our quick quote request form. Chances are we carry it.

Benefits of renting copiers from Hartford

What sets us apart from our competition?

• Best Daily/Weekly/Monthly copier rental prices
• Long-term full-service lease options available
• Black/white and color high-speed copier rental models
• Well maintained fleet
• Responsive technical support
• Power conditioners used to improve performance

Customized Services

We can provide a temporary copy center at your event? Not only can we rent copiers to you, we can also provide the onsite staff to handle production.

• Experienced operators
• Paper is included so you get one price
• Print server setup for handling documents
• Runners to deliver materials throughout the venue
• Pamphlets, handouts, booklets and more

Copier Rental Basics

News flash. Copiers weren’t designed to be moved around. They have small wheels, thin metals and if you think about it, they are pushing paper through a maze of twists and turns at speeds up to 90 pages per minute. At those speeds it just takes something to be less than a mm off to create a jam. At Hartford, we realize this and are why our techs perform a multi-point inspection prior to delivery, wrap it for the drive and use a special copier dolly to deliver. Here’s where we can use your help to ensure you have a trouble-free experience.

Make sure you have proper power available.
While our mid-range copiers can utilize a standard 15-Amp circuit, our full-size lineup requires a dedicated 20-Amp circuit. Anything less and you’ll increase the potential for issues. Even though we deliver all of our copiers with a power conditioner to keep the flow steady, we still require a necessary amperage. We’ve run into a quite a few venues over the years that try to say they are giving you a dedicated 20-amp circuit but they are not. Get it in writing that they will give you what you need.

Time our delivery when the main users will be present.
This will allow our technician to provide Key-Op training and ensure that the features they want to use are set up properly and the user knows how to use them. It’s best if your computers are onsite as well so we can properly install the drivers and verify communication to the copy machine.

Get the copier connected to the Internet.
Connecting to the copier to the Internet will allow us to remotely monitor the copier and be alerted of any issues via email sometimes even before they happen. Not only that but it is much easier for the users to work between printing and being online.

Let us know what are your must have features.
Copiers can do about a million things. You telling us how you’ll be using the copier will ensure that the rental copier is prepped exactly how you’ll be using it and our technicians onsite can properly setup the software and train operators on how to use those features.

Use quality paper.
While premium paper runs the best through copiers every copier can use recycled paper and that is fine but be aware that not all recycled paper is formulated the same way. Why this matters is that paper reacts to temperatures and humidity. Some paper is better than others and depending the brand of recycled paper, you may be susceptible to more frequent jams. The most reliable recycled paper uses a mixture of recycled and virgin fibers. Also if you don’t want to deal with bring paper in, just ask us. We provide both letter and legal size premium paper.

Why rent a copier from Hartford?

When looking for a copier rental company, we believe there’s four key items that a provider must check off.

Quality process
Do they perform regular maintenance on their copier fleet?  At Hartford our copiers are checked each time they come in and each time they go out. Not only that, but if you connect the copier to the Internet we can remotely monitor it while on rent.  We once delivered additional toner when a connected copier alerted us that one of the color toners was getting close to empty.  We dispatched a technician and when he arrived with spare toner the customer had just picked up the phone to call us.

Service
Will they be there when you need them the most which is typically after hours?  At Hartford all of our copiers are backed by 24/7 technical support.

Network experience
Do they know how to properly network the copier?  At Hartford we are accustomed to setting up networks, integrating into networks, and enhancing networks on a regular basis.

Price
Are you getting a good deal or a deal too good to be true?  We advise caution to deals that seem too good to be true because in the end they usually are.  At Hartford we offer a very good deal that allows us to properly maintain our equipment and keep quality support staff onboard.  You’ll come to appreciate these aspects when you’re pulling an all-nighter and things go smoothly.

We offer copier rentals through our main distribution centers located in Chicago, Washington DC, New York and Los Angeles and in other areas throughout the US through affiliates that we have well-vetted in advance and have established reciprocal partnerships with.

When you need a reliable copier rental provider who understands the importance of a short-term event or project with tight deadlines, quality equipment, and excellent customer service with competitive copier rental prices, give us a call at 888-520-5667 and let’s talk.