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Your Guide to the Best Event Printer Rentals

Your Guide to the Best Event Printer Rentals

Your Guide to the Best Event Printer Rentals

When it comes to organizing an event, printing badges and IDs can be a crucial part of the process. To ensure a seamless experience, it’s important to have the right event printer rental that meets your specific needs. In this blog post, we’ll be discussing the top event printer rentals, including badge printers, ID card printers, and RFID badge printers. We’ll also be highlighting the best models within each category to make your selection process easier. With our help, you’ll be able to choose the best printer rental for your upcoming trade show, meeting, or convention. So, let’s dive in and explore the world of badge printing and the best printer rentals for tradeshows and events!

Badge Printers

Badge printers are essential for events where security is a top priority. They are used to print out identification badges for attendees and staff members, thus ensuring safety and organization. Badge printers are designed to produce high-quality, durable, and professional-looking badges that are both functional and esthetically pleasing.

There are numerous models of badge printers on the market, each with its unique features and specifications to cater to different types of events and budgets. Some of the best models of badge printers include the Zebra ZD500, Epson C3500 and Epson C4000.

The Zebra ZD500 is a popular choice among event planners due to its printer reliability for events and user-friendliness. It is capable of printing precise and barcoded badges, making it versatile and well-suited for events where security is a top concern. Its quick printing speed and compact design make it a great option for smaller events.

The Epson C4000 and C3500 are perfect for larger events where printing needs are more in-depth. They are capable of printing in full color, with the C4000 offering matte or gloss printing. This makes both printers ideal for producing professional-looking badges that are also aesthetically pleasing. Its high-quality prints have made it a staple in the event planning industry.

In conclusion, badge printers are essential equipment for events where security is paramount. Depending on the size and scope of your event, there are numerous options on the market to cater to your printing needs. Whether you choose a high-end model such as the Epson C4000 or a more budget-friendly option like the Zebra ZD500, badge printers are a crucial investment in the event planning industry.

ID Card Printers

ID card printers are specifically designed for the creation of high-quality and durable identification cards. These printers are widely used by organizations of all sizes, including businesses, schools, government agencies, and event planners. An ID card printer allows you to conveniently produce professional-grade cards on your own premises, at any time, and with minimal costs. Whether you need basic photo ID cards or smart cards with advanced security features, an ID card printer meets your requirements.

The best ID card printer in the market is the Zebra ZC10L. These 195 cards per hour volume ID card printer produces high-quality cards with sharp, vivid colors and photo-quality images. The ZC10L is also an eco-friendly choice since it includes recycled materials and uses less energy than competing models. This versatile printer offers a range of encoding options and card thicknesses.

ID card printers are perfect for corporate functions, student events, and charity events. They can also be beneficial for festivals, concerts, and sporting events where you need to identify staff members, VIPs, and media personnel. In addition, ID cards help to enhance security and enable efficient check-in processes. Overall, an ID card printer is an investment worth considering if you want to take full control of your identification needs and impress your guests with high-quality cards.


RFID Badge Printers

RFID badge printers are a type of high-quality event printing that utilizes radio frequency identification technology to print and encode badges with information that can be scanned by RFID readers. These printers are commonly used for large events, such as conventions, where security and tracking are essential. The main purpose of RFID badge printers is to ensure that attendees have easy and secure access to various parts of an event, such as different sessions and workshops.

One of the best models of RFID badge printer in the market is the Zebra ZD621R.  This printer has a range of features that make it suitable for various events, including high-speed printing, encoding, and simple RFID calibration. It can also produce cards in full color with high resolution. This is Hartford’s most recommended RFID badge printer. Hartford Technology also carries the Zebra ZD500R, which is great for simple and automatic RFID calibration.

RFID badge printers are most suitable for events where security and tracking are a top priority, such as trade shows, conferences, and large-scale meetings. They are especially useful in events with multiple sessions or workshops that require attendees to have specific access rights. Overall, RFID badge printers are an essential piece of equipment for any event where security and tracking are a concern.

Hartford Technology’s Event Printer Rentals

When it comes to renting event printers, Hartford Technology is a name you can trust. We have years of experience providing reliable and high-quality event printers for trade shows, conventions, meetings, and registration.

One of the key benefits of renting from Hartford Technology is the convenience of our setup, labor, and delivery services. Our trained technicians will ensure that your event printer is installed and set up properly, minimizing any potential issues or delays. We also offer delivery services, so you can focus on the important aspects of your event while we handle the logistics.

We offer a range of event printer models for rent, including the Epson C3500, Epson C4000, Zebra ZC10L, Zebra ZD500, and ZD620t. Each model has its own unique features and capabilities, so we can help you choose the best one for your specific needs and budget. We offer top-rated printer rentals at affordable event printer prices.

The Epson C3500 is an ideal choice for high-quality, full-color printing of event badges and passes. The Epson C4000 offers all the capabilities of the C3500, plus faster print speed for events and larger ink cartridges. The Zebra ZC10L is designed for high-volume printing of large-format badges and wristbands. The Zebra ZD500 and ZD620t are versatile options for printing both single-sided and dual-sided ID cards with high print quality and durability.

No matter which model you choose, you can count on Hartford Technology for reliable and the best event printing solutions. Contact us today to learn more about our rental options and to discuss your specific needs.


In conclusion, we have covered the most popular event printer rentals that can elevate the overall success of your event. Badge printers, ID card printers, and RFID badge printers each serve a unique purpose and come in a range of top-quality models. Choosing the right printer can make all the difference in ensuring your attendees feel welcomed and organized. At Hartford Technology, we not only provide the best event printers in the industry, but we also offer a complete package of setup, labor, and delivery. Our team is dedicated to providing the best service and equipment for your event needs, so consider renting from us for your upcoming events. Trust us, you won’t regret it.