Top Event Production & Live Event Companies we work with in the New York City Area
HTR works with many of the top event production companies in NYC in providing the latest IT and pro AV gear. With a large array of the latest in IT and AV gear and located in the heart of the city, many New York City live event production companies turn to us for their short-term needs and same day service. It’s not uncommon for an event production agency to have last minute requests. Day or night, rain or shine, we’re available 24/7 for just those instances.
List of top New York City live production companies
| Company | Event Production Offering/Specialty |
|---|---|
| AV Workshop | Conferences, Conventions, Meetings, Hybrid Events |
| Encore | Conferences, Conventions, Meetings, Weddings |
| Metro Multimedia | Conferences, Conventions, Tradeshows, Hybrid Events |
| Wizard Studios | Conventions, Custom Fabrication, Pre-production & Design |
| Dyventive | Staging, Virtual Meetings |
| NVE Experience Agency | In-Person and Virtual Events |
| Eventique | In-Person and Virtual Events |
What does a top event production company bring to the table
There’s a difference between a live NYC event production company vs. an NYC event management company. While both will assist you with your event, they’ll do so in different ways. Live event production companies can help you come up with ideas for your event. Ultimately it’s the live event production company that will execute the event including the set and strike of the event and handling of all of the logistics.
Conversely an event management company is focused on the big picture. They handle everything from turning your rough idea into a plan and then manage the execution. Event management companies will work with you and your budget to find the venue, vendors, staffing, scheduling and will create a backup plan just in case.
So which is best for you? If you’re comfortable planning and managing your event and just need help pulling it off, a live event production company is right for you. The main reasons organizations typically choose event management companies are; when they want to put on a very large event, they have a small events department or they’re new to hosting events and need some expertise to help put on a memorable event.
Event Production Needs By Venue
A venue is defined as anywhere your event is held. Because of that, a venue can be anything from a small room to someplace outdoors. With that said, here are 10 typical and maybe not so typical event venues to think about.
1. Bars and restaurants
This type of venue is best suited for parties, tasting events, birthdays, receptions and business meetings.
Pro Tip: If you’re on a budget, a lot of times you can get a good deal if you book them during the day.
2. Hotels
Most are equipped with restaurants, bars, ballrooms, conference rooms, other event spaces and of course sleeping rooms. This makes hotels the Swiss army knife of venues. Because of all they have to offer, hotels are an ideal choice for many types of events.
Pro Tip: The term “bundle and save” applies here. A good event planner can negotiate a better overall cost when you get the space, food and sleeping rooms. The big moneymaker for hotels are food and rooms.
3. Conference and convention centers
If you’re looking to host a corporate event, conference and convention centers can be a great choice. They are designed for productivity, have state-of-the-art technologies. On top of that they space is designed to be flexible.
4. Churches and community centers
These will be best suited for smaller meetings and community events.
5. Sports complexes
Arenas and stadiums are a great venue if you need to hold tens of thousands of attendees. They’re also great for smaller corporate events. One thing about major sports complexes is these venues really grab attention which can make for a memorable event.
6. Academic institutions
You’ll normally find that schools and universities are eager to book out their auditoriums and meeting rooms for some extra money.
7. Cultural centers
Cultural centers include museums, aquariums, zoos and other historic centers can be the perfect backdrop to a truly unique event.
8. Camps and retreat centers
Camps and retreat centers offer a relaxing environment that can be the perfect venue for strategic planning, leadership training or team-building get together. This type of venue is well suited to outdoor activities which different destinations can allow you to have a wintery or sun-filled experience.
9. Impressive homes
If you want a venue that isn’t open to the public and usually have some unique or historical feature. While these look amazing their exclusivity does come with a price.
10. Cruise ships
Yes cruise ships. While a bit uncommon, cruise ships offer an interesting value proposition. They offer groups an affordable experience that includes everything including the perfect mix of productivity and relaxation.
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Picking the right event production company for your event
Organizing corporate events can be a daunting task. From choosing the right venue to arranging catering and decorations, there is a lot that goes into making an event successful. One of the most important tasks when planning live events is selecting the right event production company. Event production companies can help bring your vision to life, ensuring that everything runs smoothly on the day of your event. With their expertise in managing live events, they can make sure all aspects of your event are taken care of while also helping you stay within budget. The right event planner will ensure that every detail from start to finish is handled professionally and efficiently, so it’s important to choose one wisely!
When selecting a production company, it’s important to look for a company with experience in executing live events. Look for companies with an extensive portfolio showcasing their past events and ask to speak with former clients who can provide testimonials about their work. Also, make sure the production company you choose is well-versed in your industry and has experience with live events in your particular field.
It’s also a good idea to research the production company you’re considering and ensure that their staff is properly licensed and insured, as well as looking into any reviews they may have online. Furthermore, be sure to ask them how they handle problem situations – such as last-minute changes or unexpected challenges – so that you know how they might handle any issues on the day of your live event.
In conclusion, selecting the right production company for your event is an important step in making sure everything runs smoothly and all details are taken care of. By researching carefully and asking the right questions, you can ensure that the company you choose is well-equipped to handle all aspects of your live event. With the right event production company, your event will be a breeze!
Event Production Technology Needs
When thinking about your event, you’ll want to consider what type of technology equipment you’ll need. Even a small event may need some audio gear for public speakers. Have a larger event? Perhaps Laptop Rental or iPad and Tablet Rentals may prove to be useful. Technology is great for getting your message across and can be one of the easiest ways to attract attention or create a mood. Unless the live event production agency owns the gear and has the technical staff to support it, ask them if they have experience working with any technology rental companies.
Technology rental for large events
Technology can be the difference between a successful event and one that falls flat. To ensure your next event goes off without a hitch, trust HTR for all of your audio-visual needs! Our inventory includes top-notch pro AV gear like cameras, projectors, sound systems and lighting to create an engaging atmosphere; plus business computing equipment tailored towards registration & training purposes. All our products are checked regularly by experts so you get the best quality every time!
Events can sometimes be hit with hefty charges from a venue’s in-house AV department. However, you should make sure to read the fine print of your contract before signing as many venues offer clauses for using outside rental companies that could save you 50% or more on gear costs!
Putting it all together
Now that you are well-versed in event planning, it’s time to start your search for the perfect NYC event planner. At HTR we can provide experienced recommendations and background checks of top companies – because when it comes to events, one chance is all you get! If technology rentals are necessary, trust our years of experience with live events in New York City. Contact us today at 888-520-5667 or online – let us help make sure your next special occasion goes off without a hitch!