Trade shows and exhibit halls are where business relationships begin. Whether you’re an exhibitor showcasing your brand or an organizer managing hundreds of booths, having the right technology can make your event efficient, engaging, and memorable.

Hartford Technology Rentals delivers full-service exhibit hall and trade show technology rentals at competitive rates. From lead retrieval systems to monitors, sound systems, and Wi-Fi, we provide everything you need to power your event — backed by 24/7 technical support.

For Trade Show Organizers

As an event organizer, your job is to deliver value to your exhibitors. They’ve invested heavily to participate, and they depend on you for a smooth, reliable experience. Hartford Technology Rentals helps you meet that responsibility with cost-effective, high-performance technology and dedicated support.

Key Benefits of Partnering with Hartford

• Dedicated event support team: Available 24/7 to serve your exhibitors and handle technical requests.
  
• Exhibitor ordering portal: Streamlined online system for easy ordering and tracking.
  
• Full inventory access: Every item listed on our website is available for exhibit hall deployment.
  
• Flat-rate show pricing: Simplified, budget-friendly rates without daily confusion.
  
• Discounts for advance orders: Save more with early planning.
  
• Flexible cancellation policy: Fair and straightforward.
  
• On-site technicians: Present throughout setup, show hours, and teardown.
  
• Backup gear on hand: Spare equipment available on-site to minimize downtime.
  
• Commission opportunities: Organizers can earn commissions based on exhibitor rentals.
  

Our approach reduces your administrative workload, improves exhibitor satisfaction, and increases overall event quality.

Event Lead Retrieval Systems

Lead retrieval systems are essential for exhibitors who want to capture and follow up with potential customers. Hartford offers reliable, easy-to-use lead retrieval rentals that help exhibitors collect and manage attendee data in real time.

How It Works

Attendees receive a badge or QR code containing their contact details. Exhibitors scan the badge using a handheld device or smartphone app, instantly capturing accurate information stored in a secure database.

Integration and Advantages

Lead retrieval systems integrate with event registration software, mobile apps, and CRM platforms, enabling instant lead tracking and follow-up.

Benefits include:

• Efficient and accurate data capture
  
• Real-time reporting
  
• Simplified follow-up workflow
  
• Improved exhibitor ROI
  
• Added value for event organizers
  

Lead retrieval vs. lead capture:

• Lead retrieval gives organizers control of data and access permissions, streamlining the process.
  
• Lead capture is manual, often requiring photo uploads or forms, making it slower and less consistent.
  

Hartford’s systems prioritize speed and accuracy, helping exhibitors maximize every attendee interaction.

For Exhibitors

Standing out in a crowded exhibit hall requires more than a great pitch — it requires technology that draws attention. Purchasing, shipping, and storing equipment can be costly. Hartford Technology Rentals eliminates that burden by providing professional-grade displays, computers, and audio-visual systems ready for immediate use.

Why exhibitors choose Hartford:

• Access to the latest technology without maintenance or depreciation costs.
  
• Nationwide availability for easy delivery and setup.
  
• Technical staff available throughout your event.
  
• Affordable rentals tailored to booth size and budget.
  

Audio Rentals

Good audio keeps your booth dynamic and your message clear. Hartford provides complete audio rental solutions for exhibits, including powered speakers, wireless microphones, and compact sound systems.

Our technicians handle calibration and ensure compliance with event sound restrictions, keeping your booth engaging but within approved limits.

TV & Display Rentals

Visual impact drives engagement. Hartford’s TV and display rentals help you attract attention and communicate your message clearly.

When choosing the right display, consider booth size and layout:

• A 43” monitor fits perfectly in a 10×10 booth.
  
• Larger spaces can accommodate 75”–98” displays for more dramatic visuals.
  

Best practices:

• Position screens at eye level for maximum visibility.
  
• Angle displays toward heavy foot traffic.
  
• Use concise, high-contrast content that grabs attention in seconds.
  

Your visuals are often the first impression attendees get — make it count.

Event Computer Setup

Computers are the backbone of booth engagement. Whether you’re running demos, collecting data, or looping videos, the right setup matters.

• For looped content, use compact mini PCs mounted behind monitors for a clean look.
  
• For software demos, rent high-performance laptops or desktops to ensure smooth performance.
  

Hartford’s rental fleet includes everything from lightweight PCs to powerful gaming-class systems, all preloaded and tested for your event.

Event Sound Systems

Before renting a sound system, always review your event’s sound policy. Many venues restrict decibel levels or limit amplified sound.

Hartford’s experts help you select an appropriate sound setup and can even apply labeled adjustment markers on the equipment to prevent issues during inspections. This ensures your booth stays compliant while still standing out.

Event Wireless Internet

Internet access is vital for registration, lead capture, and digital engagement. Unfortunately, convention center internet costs can be excessive. Hartford provides a smarter alternative with 4G LTE and 5G Wi-Fi hotspot rentals that support up to 50 devices — both wired and wireless.

Our mobile Wi-Fi systems deliver:

• Fast, reliable connectivity.
  
• Simple plug-and-play setup.
  
• A fraction of the cost of venue internet.
  

And importantly, FCC regulations prohibit venues from blocking personal or rented Wi-Fi systems. If interference occurs, it’s a violation of federal law.

With Hartford, your booth stays connected without surprise fees or disruptions.

Why Choose Hartford Technology Rentals

• Comprehensive trade show solutions: From displays to Wi-Fi, everything you need in one place.
  
• 24/7 on-site and remote support.
  
• Fair, competitive pricing.
  
• Nationwide delivery and setup.
  
• Expert guidance to maximize booth performance.
  

Whether you’re managing an entire exhibit hall or a single booth, Hartford Technology Rentals provides the equipment, expertise, and support to make your event successful.

Ready to Talk?

We’re ready to help. Call 888-520-5667 or contact Hartford Technology Rentals online to discuss your exhibit hall or trade show needs.

With Hartford, your event runs smoother, looks sharper, and delivers more value — every time.