Event registration is the foundation of a successful meeting or conference. It’s the first experience attendees have with your event, and it shapes their perception before they ever reach the main session. A seamless, professional, and efficient registration process builds confidence, reduces friction, and sets a positive tone for everything that follows.
Hartford Technology Rentals delivers the tools, hardware, and support you need to make registration effortless. We offer industry-leading event registration and check-in equipment rentals for conferences, trade shows, and corporate events. Every device is tested, configured, and supported by experts who understand the demands of live events.
Popular Event Registration Equipment
Every event requires a mix of hardware that balances efficiency, branding, and attendee experience. Hartford Technology Rentals provides the most popular and reliable equipment used by professional event planners nationwide:
- Event Printers for on-site badge and credential printing.
- Microsoft Tablets for mobile registration and lead capture.
- Smartphones for staff check-in, scanning, and attendee communication.
All rentals include setup, technical support, and optional customization to ensure your event runs smoothly from the first guest to the last.
Registration Equipment Rentals Customized for You
At Hartford, we go beyond providing hardware. Our philosophy is “Not Just Equipment.” We tailor every rental package to your event’s exact needs.
Customization options include:
- Pre-installed registration or event apps
- Personalized settings
- Custom-branded wallpapers and lock screens
- Device restrictions and security settings
This attention to detail ensures your technology not only performs well but also reflects your event’s brand and professionalism.
Selecting the Best Event Registration Software
Once your equipment is set, the next step is selecting the right event registration platform. The software you choose determines how attendees sign up, how data is managed, and how quickly your team can track and respond to activity.
A great registration platform should do three things:
- Simplify attendee registration and management.
- Integrate with your event technology and CRMs.
- Provide real-time analytics to measure success.
Key Considerations
- Budget: Set clear expectations upfront to narrow your search and avoid unnecessary features.
- Objectives: List the exact functions you need — such as mobile check-in, custom forms, or integrations.
- Data and Reporting: Choose software that gives you access to live dashboards and exportable analytics.
- Support: Ensure the platform offers reliable, 24/7 assistance, especially for large-scale events.
- Mobile Friendliness: Prioritize apps and platforms designed for smartphones and tablets to support modern attendee behavior.
Recommended Event Registration Platforms
Based on extensive experience with major conferences and trade shows, Hartford Technology Rentals recommends these trusted platforms:
- Stova: Formerly MeetingPlay + Aventri + Eventcore, this enterprise-grade platform offers registration, ticketing, check-in, mobile apps, and marketing tools.
- Eventbrite: Ideal for organizers of any size, offering ticketing, payment processing, and attendee management.
- Cvent: A leader in event management software with advanced analytics and enterprise integrations.
- RegFox: Highly customizable and user-friendly, with flexible pricing models.
- Eventzilla: Budget-friendly and simple to use, great for small to mid-sized events.
- Accelevents: A full-service platform with registration, check-in, and CRM integration.
Mobile Check-In Apps
Mobile check-in has replaced paper lists and manual scanning. With smartphone or tablet apps, attendees can check in quickly by scanning a QR code or barcode. This reduces wait times, eliminates errors, and updates attendance in real time.
Benefits include:
- Instant attendee verification
- Automatic data syncing
- Access to event schedules, maps, and exhibitor lists
- Real-time notifications and updates
Mobile check-in technology helps events move faster and makes attendees feel welcome from the moment they arrive.
Event Kiosk Check-In
For larger events, kiosks offer a self-service check-in experience that keeps registration areas organized and professional.
Key advantages:
- Efficiency: Reduces lines and wait times.
- Data Accuracy: Standardizes data entry and eliminates handwriting errors.
- Control: Allows real-time attendance tracking and updates.
- Security: Supports barcode scanning, ID verification, and photo capture.
- Branding: Customizable kiosk screens reinforce your event’s theme and messaging.
Touchscreen kiosks simplify registration for attendees while giving organizers greater visibility into participation.
Badge Printer Rentals
On-site badge printing enhances professionalism and improves access control. Hartford Technology Rentals offers a complete range of badge printer rentals suited to any event size or budget.
Available Printer Types
- Direct Thermal Printers: Affordable and compact, ideal for small events.
- Thermal Transfer Printers: Durable, high-quality prints with rich color.
- Inkjet Printers: Produce detailed graphics and vibrant colors for branded badges.
- Laser Printers: Crisp text and fast output for large-volume printing.
- RFID Printers: Smart badges for tracking attendance, controlling access, and enhancing engagement.
When selecting a printer, consider speed, durability, and integration with your registration platform. Hartford’s experts can help you match the right printer to your event requirements.
Wi-Fi and Internet Access Rentals
Reliable internet access is the backbone of a smooth registration process. Hartford Technology Rentals provides enterprise-grade Wi-Fi and networking equipment that supports check-in systems, exhibitor booths, and attendee access.
We offer routers, access points, and 4G/5G mobile internet solutions capable of supporting hundreds of devices simultaneously. Our team installs, tests, and monitors connections to ensure consistent performance throughout your event.
Why Rent Event Registration Equipment
Renting registration equipment from Hartford offers major advantages:
- Cost Savings: Avoid high purchase and maintenance costs.
- Flexibility: Scale your setup up or down depending on attendance.
- Expert Support: Access experienced technicians before and during your event.
- Scalability: Adapt easily to multi-day or multi-location events.
- Access to the Latest Tech: Always use modern, tested hardware without capital investment.
By renting from Hartford, you get reliable technology, expert support, and a single point of contact for all registration needs.
Conclusion
Event registration is more than a process — it’s an experience. The smoother it runs, the better your event performs. With Hartford Technology Rentals, you’ll have access to top-tier registration software, check-in hardware, badge printers, kiosks, and Wi-Fi solutions.
Our team of professionals helps you execute with precision so you can focus on what matters most: your attendees.
Contact Hartford Technology Rentals today to discuss your registration equipment needs and get a custom quote.