How to Use VR Headset at Events

Despite naysayers and skeptics, virtual reality is doing quite well. By next year, the market is expected to reach a value of $15.6 billion.

VR is great for more than shooting galleries and watching 3D movies. You can incorporate virtual reality into your business’ events for an immersive experience!

Before you do, make sure you understand how to use a VR headset in an event setting so you can deliver a flawless experience.

Current Tech Setup

If you’re using a tethered headset, like the Oculus Rift S or HTC VIVE, you’ll need to hook your headset up to a PC. And a powerful one, at that.

Unless you’re running a gaming rig built within the last several years, your office computer probably won’t be able to handle a VR headset. You’ll need something with top-quality graphic cards, more than four processors, and fans capable of keeping your gaming rig cool.

If you don’t have a spare gaming computer or laptop lying around, don’t worry, you can rent one. Just make sure to account for it in your event budget so you can stay within your budget goals.

On the other hand, headsets like the Oculus Quest, Samsung Gear, and Oculus Go offer all-in-one solutions so you won’t need a gaming PC at all. At the same time, these mobile headsets aren’t as powerful as what you’ll get on a tethered headset, so take your project’s desired experience parameters into account.

Spatial Restrictions

Depending on your gaming rig, a VR setup can take up quite a bit of space. You’ll have to account for:

  • Wires
  • Power outlet accessibility
  • Tracking systems
  • Cameras
  • Space for multiple patrons

It can become a lot, even if you’re only providing a static, on-rails experience.

If space is an issue, your safest bet is to choose an untethered headset such as an Oculus Quest, which delivers great VR experiences without wires. What’s even more impressive about the Quest is its inside-out tracking capabilities, eliminating the need for tracking devices and cameras.

As if that wasn’t cool enough, most untethered headsets feature positional tracking. So if you move in real life, you move in VR. A quick note about positional tracking: VR can be disorienting at first, so stay by your attendees or rope off parts of your booth to avoid injuries or mishaps.


Lighting goes a long way in setting a mood. It’s also quintessential for a great VR experience, particularly if you’re using a tethered headset. Since these more powerful headsets require the usage of tracking systems, you’ll have to adjust your lighting so it doesn’t interfere.

Even slight reflections can be picked up on these powerful sensors and can result in poor tracking, blurry imagery, and optical movement that can disorient the user. You’ll want to give your area low lighting and make sure there aren’t any reflective surfaces nearby that the sensors may detect.

Use a VR Headset for Your Next Event

Now that you understand how to use a virtual reality headset at an event, you’ll be ready to excite your audience with a flawless, immersive experience!

And remember, you don’t have to go out and spend thousands of dollars on new equipment. We can help! If you have more questions about how to use a VR headset, or you’d like to inquire about renting one for your next event, get in touch today for a quote.