Last Sunday, I was sitting at a restaurant eating breakfast with a friend and while we were having a very interesting conversation, there was a lot of static on the radio station playing over the intercom system. It was as if someone had just nudged the radio dial slightly; enough to make it bother me. When the waitress came over to fill our coffee cups, I asked her if she could fix the radio station and she said sure. Within 30 seconds, it was clear as a bell of which the woman at the next table turned to me and said, “Thank you so much! That was bothering me for the last 20 minutes!”
Just think about it – have you ever turned on a TV show where the audio was completely off or the sound did not sync with the motions of the mouth? What do you do? I bet you give it a few moments and then, you turn to a different channel or flip off the TV completely – am I right?
Now, transfer these examples to a meeting or convention. When a speaker cannot be heard or the sound system sucks, your attendees will peel out the room faster than a NASCAR driver at the Indy 500. And even if they stay for some reason, your speaker has now turned into static on that restaurant’s radio with little to no hope of recovery.
So how do you make sure this doesn’t happen to you or your speakers at an upcoming meeting or event? Follow these 3 guidelines to manage your meeting’s sound and get maximum audible results.
How to Manage Your Meeting’s Sound
Make Sure the Room Works
There are some rooms meant for meetings and…well…. others that are not. I can remember, years ago, I went to an event at the Rock and Roll Hall of Fame which is a beautiful location situated in the heart of downtown Cleveland with a great view of Lake Erie. The problem? The room where we met was too open with super-high ceilings that created an environment of constant echoing.
Before you sign on the dotted line, have your AV partner review the room for acoustics. Based on the sound system you are renting, the number of attendees and how the room is laid out, they will be able to tell you whether or not that room will work for your event.
Look at All the Options
At PCMA Convene last month, they were very concerned about sound bleeding between breakout sessions. Because they had several sessions in open spaces, they reverted to the use of headphones for attendees.
Even though this is “old school”, it worked! If you decide you need speaker interaction, use Apple rentals to tweet or text the presenter questions or comments – all without uttering a word!
Implement the Right Solution
Looking at the venue’s sound system is important, as is looking at their audio mixer and microphones. Sound is a holistic process and you need to have a team that really understands the parts and pieces to make it perfect -- from the height of the ceiling to the speaker output to the right microphone rental.
Hartford Technology Rental Has the Sound Options You Need
We at Hartford Technology Rental take your meeting or event sound capabilities very seriously. If you need help choosing the right sound system rental, give us a call today at 888-520-5667 or contact us online. We’ll put our experience to work for you in selecting the right equipment to make your next event something everyone can hear!