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Guide: Connecting Wireless Printers

Guide: Connecting Wireless Printers

Having trouble accessing your printers to the company’s WiFi system? If you don’t connect to wireless printer too often or it takes an Act of Congress to get your IT business staff over to your department, you may wish to use our easy step-by-step guide.

Before You Get Started

First, make sure all your software and firmware are up-to-date. Right now, is a perfect instance to upgrade to Windows 10, get the latest software version for your Apple gear, and firmware for your routers.

Second, learn each printer’s capabilities. Older printers can only connect via an Ethernet cable or directly to a computer. Some only support older versions of software. In order to connect wireless printers, you may need to replace these units with modern printer rentals.

Third, determine if each printer is going to be dedicated to one device or shared among multiple computers. If shared, will it handle requests from smartphones, Windows and Apple devices on the same printer? Depending on the number, the speed of the Wi-Fi, and the amount of printing completed by each computer, you may require more printers to handle the volume and traffic. In addition, an overused printer will burn through toner and may require more maintenance. Work with us to determine the right ratio.

How to Connect Printer to WiFi Router

View printer’s display screen. Select your wireless SSID and password. It will take a few moments to find each other, but once completed, your printer is ready to go. Doesn’t work? Refer to the manufacturer’s setup instructions.

How to Connect Laptop (Windows or Mac) to Wireless Printer

Windows Device Guide

  1. Open the Control Panel
  2. Select Devices and Printers
  3. Click Add a Printer
  4. Select your printer from the list of available ones
  5. If Windows doesn’t identify it, download instructions from the manufacturer’s site

MacOS Setup Guide

  1. Click the Apple menu and select System Preferences
  2. Choose the Print & Scan option
  3. Click and hold the + button
  4. Select your network printer from the list
  5. Click the Download & Install button, if it appears

With either Windows or Mac laptops, be sure to print a test page to ensure the connection works.

Sharing Between Windows Computers

In order to connect wireless printer to computer, all computers should be running Windows 7 or later ; then, you can create a HomeGroup. Here’s how to do it:

  1. From the Control Panel, click the Create a HomeGroup button
  2. Follow the prompts, make sure that Printers & Devices is set up to Shared
  3. Record the password that appears

To connect laptops to printer wireless system, open the HomeGroup menu from the Control Panel. Click the Join Now button and type in the password. Follow the prompts indicated that the printer is shared.  

Sharing Between Mac Computers

  1. From the Apple menu, select System Preferences
  2. Select the Sharing option
  3. Choose the Printer Sharing option to enable printer sharing

Now that the printer has been shared, have each Apple computer perform this:

  1. Click on System Preferences
  2. Select Print & Scan Option
  3. Click and hold + button and select shared printer

How Hartford Technology Rental Can Help Your Business

Whatever your computer and printer needs are, we have technology experts available on the phone 24/7 to help you with your tablet, wireless internet, computer and laptop rental needs. Our phone number is 888-520-5667 and we welcome your call!