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Event Equipment for Online Live Streaming

Event Equipment for Online Live Streaming

Live streaming isn’t a secret held only by the YouTube generation anymore.

Businesses can now use cutting edge event equipment to leverage the power of live streaming. This makes everything from meetings to expos more accessible.

But to live stream at an expo, event, or seminar you need the right event equipment. Find out exactly what you need to successfully live stream at an event without delays.

Conducting a Meeting

Thanks to a boom in the world of video-conferencing, tech-savvy businesses can now choose between loads of different software options to host their digital meetings.

But what about hardware? What will you need to stream effective meetings to remote employees?


Live streaming experts Vimeo recommend the following specifications for a live stream-capable computer.

  • Quad-Core CPU i7 processor
  • Minimum of 2.7 GHz 
  • 4GB RAM 
  • Dedicated graphics card, 512MB VRAM
  • Windows 7 or higher
  • Mac OS X 10.6 or higher

Not all modern computers are powerful enough to conduct a latency-free live stream.


If your laptop or computer doesn’t have a built-in webcam then, you will need to invest in a digital camera to capture the meeting.

You have a lot of choices, but PCMag has produced a handy list of the best webcams for smooth streaming.

When choosing a small digital camera or webcam, be sure to check if it has a built-in microphone. If not you will need to buy or rent one separately.


On average, you will need at least a 2.5 Mbps upload speed. This is because live streaming is focused on uploading content to a destination rather than downloading it from the internet.

Event Equipment

Expos and conferences are run on a much larger scale than your typical office meeting. When it comes to the technology involved, it might be time to dream a little bigger.

When exhibiting at a large event or expo, the power of online coverage cannot be overstated.

Consumer Technology Association reported that 71 percent of their media coverage for CES2018 came from online hits. The event had over 107,000 media hits (including print and broadcast). This means that nearly 76,000 people were able to view some part of the convention online.

If you are looking to run a successful live stream during the conference, this is the event equipment you’ll need.


Depending on the nature of your business, you may find that a single computer will no longer cut it for a large event.

Either way, the same computer specifications apply as before, with the understanding that you might need more than one.


With larger events, it might be time to move to a larger digital camera.

TechRadar has produced a list of the best 4k cameras. This ensures digital visitors to your booth can see all you have to offer in crisp, clear high-definition.


While not likely to be your concern, bandwidth at a large event is still a major consideration. Requirements will vary largely based on the size of the event and number of attendees.

Luckily, there are some handy tools out there to help you calculate the bandwidth requirements of your event. And of course, if you need additional bandwidth, you can explore wireless internet rental options.


Another consideration when attending an event is your exhibit. You need a place to display your products and services to physical and digital customers alike.

Luckily, there are some great solutions out there to ensure your exhibit booth receives the most visitors.

Is There an Alternative to Buying All This?


Buying this much technology for one or two annual conferences or the occasional meeting can be extremely expensive.

Consider finding a specialist to rent equipment from. This can save you big time in the long run.

Know of any event equipment we missed? Have any live streaming tips you want to share? Need help coordinating your event? Why not contact us or connect with us on social media?