Home / Blog / Connect Mac to Projector in 5 Easy Steps

Connect Mac to Projector in 5 Easy Steps

Connect Mac to Projector in 5 Easy Steps

Your speaker just announced they are bringing their own MacBook Pro and using Prezi as their presentation software. They want to connect to your LCD projector and are available only an hour before they speak.

The problem is…you’ve never connected a Mac to a projector before. What do you do? Here are 5 easy steps to make sure you dot all your I’s and cross all your T’s when connecting mac to projector for upcoming presentation.

Connections Come in Three Varieties

Before you begin, find out the Mac make and model. Believe it or not, this makes a difference because different Apple models like MacBook, MacBook Pro and MacBook Air, have different connection options. To add to your challenge, Macs are not equipped with HDMI or VGA ports.

Once you are armed with the right information, do some research. Check the internet, Apple support and your A/V rental supplier. You will come with one or more of the following connection options.

For a HDMI connection

  1. Plug in the HDMI adapter into your USB-C port.
  2. Connect the HDMI cable into the adapter and then into the projector.
  3. Make sure the projector is turned on.
  4. With the computer on, click on the Apple logo and open System Preferences. Click on the Display icon. Choose the Optimize For on the drop-down list. You will find the projector listed here.
  5. Under the Open Arrangement tab, check the box next to the Mirror Displays. Your MacBook screen will be projected on the screen and you are now ready to present.

For a VGA Connection

Almost every projector, new or old, has a VGA input.

  1. Using the USB-C connection, obtain a USB-C VGA Multiport Adapter.
  2. Plug this adapter into your MacBook Air or MacBook Pro.
  3. Connect the VGA cable into the adapter and projector.
  4. Follow steps 3-5 listed above.
In case you’re not sure, obtain an integrated HDMI and VGA Digital AV Adapter to cover your bases.

For a DVI Connection

Even though DVI has better quality than VGA, not all projectors have a DVI port. However, the newer ones usually do.

To be on the safe side, this connection should only be used if you know three things: 1) The MacBook has a DVI port, 2) The projector or Monitor has a DVI port and 3) You have a DVI cable.

This connection is most common between Apple products, but not so common among Windows-based products.

Bottom Line Regarding MacBook Projector Connections

With the proper planning and clear communication to your presenters and rental vendor, you shouldn’t have any trouble with Mac projector settings. It’s when assumptions are made that trouble brews that include delayed presentations and upset presenters. Relying on a trusted A/V partner like Hartford Technology Rental can help. Our staff is here to help answer all your questions!

Rent Projectors from Hartford Technology Rental

We have the largest selection of high-quality projector rentals for your meeting!  We have the best terms, name brand models and pre-set packages. Give us a call at 888.520.5667 to speak with one of technology specialists today!